HR Specialist

Related: Office Admin, HR Manager, Human Resources

In the HR Specialist role for Idea Marketing Group, you will be a main point of contact for all employees needs. Building strong, long lasting relationships is critical for this position.


  • Bi-weekly Payroll processing, PTO record keeping, deduction adjustments
  • New Hire Guidance which includes regulations, creating and presenting offer letters, negotiation of position salary
  • Employee Records Maintenance which includes all required tax forms, I-9 verification, emergency contacts, banking details for deposits, reviews, probationary documentation, resume and misc
  • Employee Handbook revisions, keeping the company policies up to date and implementation
  • Benefit Administration which includes enrolling employees (Health, Dental, Vision, Simple Plan), adjusting dependents, troubleshooting, misc. paperwork. Managing Open Enrollment Annually.
  • Bi-Annual review of benefit options and cost saving opportunities
  • Employee documentation guidance for Management
  • Annual Employee Review guidance for Management
  • Mediator for internal issues that arise with employees
  • Quarterly review of multiple state current Employee laws and Business laws to ensure the company is in compliance
  • Assisting the Finance & Administration Manager where needed
  • Continuous professional development for skill advancement (min 36 hours annually)
  • Remain current on industry norms and future trends and apply that to current and future offerings
  • Travel 10 – 20% based on need, customer face to face interaction, and team support


  • Bachelor’s degree in related field or equivalent combination of education and experience;
  • 3-5 years related HR experience;
  • Intermediate to advanced knowledge of Asana;
  • Intermediate to advanced knowledge of ADP Run;
  • Familiarity with the EEOC, DOL and other various regulatory agencies;
  • Excellent written and verbal communication skills, reaching out to clients via phone and video chat;
  • Good listening skills with applied creative thinking;
  • Excellence in time and task management, attention to detail, and overall organization;
  • Self-motivated and driven; able to work independently or collaboratively as part of a team;
  • Ability to effectively communicate complex information clearly and persuasively;
  • Intermediate to advanced knowledge of WordPress, Google Gmail, Documents, Sheets, Calendar and the Internet.
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We’re looking to hire a HR Specialist

Idea Marketing Group is a marketing agency known for web design + development. Since 2009, we’ve built hundreds of websites and managed marketing campaigns reaching millions of people. Together, we can make the internet a better place. We employ talented individuals who are highly creative, responsible, and willing to go that extra mile. Check out all of our web design and marketing jobs.

Benefits of working with us

Working here has its perks, check it out for yourself:

  • Paid time off & holidays
  • Group health insurance
  • 401K retirement plan
  • Summer Fridays
  • Professional development opportunities
  • Performance bonuses

We will not accept phone calls/emails from recruiting or outsourcing companies.

Founded in 2009. Idea Marketing Group is a top Chicago web design agency that works intimately with consumer brands and manufacturers to help build, maintain, and market websites. See the award-winning work or a specific service like manufacturing web design.